RENTAL SCREENING CRITERIA – OUTSIDE City of Portland

• APPLICANTS:

  Each proposed occupant 18 years of age or older must complete a separate application. Our application processing fee is $49.95 per application. This fee must be paid via PayPal, money order or cashier’s check.

• AGENT may refuse to process an application that is:

  • Materially incomplete
  • Fails to include information concerning an Applicant’s identification or income, or,
  • Applicant has intentionally withheld or misrepresented required information.

• OCCUPANCY POLICY

  1 Occupancy is based on the number of bedrooms in a unit. (A bedroom is defined as a habitable room that is intended to be used primarily for sleeping purposes, contains at least 70 square feet and is configured so as to take the need for a fire exit into account).

  2The general rule is two persons are allowed per bedroom. Agent may adopt a more liberal occupancy standard based on factors such as size and configuration of the unit, size and configuration of the bedrooms, and whether any occupants will be infants.

• GENERAL STATEMENTS

  1 Current, government-issued photo identification that allows Agent to adequately screen for criminal and or credit history will be required.

  2Each applicant will be required to qualify individually or as per specific criteria areas.

  3Inaccurate, incomplete or falsified information will be grounds for denial of the application.

  4Any applicant currently using illegal drugs will be denied. If approved for tenancy and later illegal drug use is confirmed, termination shall result.

  5Any individual whose tenancy may constitute a direct threat to the health and safety of any individual, the premises, or the property of others, will be denied tenancy.

  6The total security deposit required will be that of the least qualified applicant.

• INCOME/EMPLOYMENT CRITERIA

  1Monthly gross income must be equal to 3.0 times stated rent, and must be from a verifiable, legal source. If applicant will be using local, state, or federal assistance as a source of income, "stated rent" as used in this section means that portion of the rent that will be payable by applicant and excludes any portion of the rent that will be paid through the assistance program.

  2Roommates combined income from all applicants must equal 3.0 times the stated rent.

  3Twelve months of verifiable employment will be required if used as a source of income. Less than 12 months verifiable employment will require an additional security deposit or acceptable co-signer.

  4Self-employed applicants must provide a copy of their most recent tax return, current and prior 2 month's bank statements and business license.

  5Section 8 applicants must demonstrate income that is 3x their portion of rent.

  6Unemployed applicants must provide current bank statement with balance 6x the rent.

  7Application may be denied if the legal source of income cannot be verified.

  8If applicant does not meet income standards, application may be denied or required to pay an increased deposit if no other negative factors in screening.

• RENTAL HISTORY

  1Twelve months of verifiable contractual rental history from a current unrelated, third party landlord, or home ownership, is required. Less than twelve months verifiable rental history will require an additional security deposit or acceptable co-signer.

  2Three or more notices for nonpayment of rent within one year will result in denial of the application.

  3Three or more dishonored checks within one year will result in denial of the application.

  4Rental history reflecting any past due and unpaid balances to a landlord will result in a denial of the application except for unpaid rent, including rent reflected in judgments or referrals of debt to a collection agency, that accrued on or after April 1, 2020, and before March 1, 2022.

  5Rental history including three or more noise disturbances or any other material non-compliance with the rental agreement or rules within the past two years will result in denial.

• EVICTION HISTORY CRITERIA

  Five years of eviction-free history is required except for general eviction judgments entered on claims that arose on or after April 1, 2020, and before March 1, 2022. Eviction actions that were dismissed or resulted in a judgment for the applicant will not be considered.

• CREDIT CRITERIA

  1Applicants with 1-7 accounts in collections or with a credit score between 520-650 will be required to pay an increased deposit.

  2Applicants with 8 or more accounts in collections or with a credit screen below 520 will result in a denial.

  3If dollar amount of accounts in collections exceed $10,000, the applicant will result in a denial.

  4Applicants with no credit will be required to pay an increased deposit.

  5Medical collection accounts will not be considered.

  6Bankruptcies must be fully discharged for a minimum of twelve months and will require a security deposit equal to one and a half months rent. Active bankruptcies will result in a denial.

• RENT WELL GRADUATES

  If applicant fails to meet any criteria related to credit, evictions and/or rental history, and applicant has received a certificate indicating satisfactory completion of a tenant training program such as “Rent Well”, Agent will consider whether the course content, instructor comments and any other information supplied by applicant is sufficient to demonstrate the applicant will successfully live in the complex in compliance with the Rental Agreement. Based on this information, Agent may waive strict compliance with the credit, eviction and/or rental history screening criteria for this applicant.

• CRIMINAL HISTORY

  Upon receipt of the rental applications and screening fees, Agent will conduct a search of public records to determine whether the applicant or any proposed resident or occupant has a “Conviction” (which means: charges pending as of the date of the application; a conviction, a guilty plea; or no contest plea), for any of the following crimes as provided in ORS 90.303(3): drug- related crime; person crime; sex offense; crime involving financial fraud, including identity theft and forgery; or any other crime if the conduct for which the applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of residents, the landlord or the landlord’s agent. Agent will not consider a previous arrest that did not result in a Conviction or expunged records.

  If applicant, or any proposed occupant, has a Conviction in their past which would disqualify them under these criminal conviction criteria, and desires to submit additional information to Agent along with the application so Agent can engage in an individualized assessment (described below) upon receipt of the results of the public records search and prior to a denial, applicant should do so. Otherwise, applicant may request the review process after denial as set forth below, however, see item ( c ) under “Criminal Conviction Review Process” below regarding holding the unit.

  A single conviction for any of the following, subject to the results of any review process, shall be grounds for denial of the Rental Application.

  1 Felonies involving: murder, manslaughter, arson, rape, kidnapping, child sex crimes, or manufacturing or distribution of a controlled substance.

  2 Felonies not listed above involving: drug-related crime; person crime; sex offense; crime involving financial fraud, including identify theft and forgery; or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the premises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 7 years.

  3 Misdemeanors involving: drug related crimes, person crimes, sex offenses, domestic violence, violation of a restraining order, stalking, weapons, criminal impersonation, possession of burglary tools, financial fraud crimes, where the date of disposition has occurred in the last 5 years.

  4 Misdemeanors not listed above involving: theft, criminal trespass, criminal mischief, property crimes or any other crime if the conduct for which applicant was convicted or is charged is of a nature that would adversely affect property of the landlord or a tenant or the health, safety or right of peaceful enjoyment of the [remises of the residents, the landlord or the landlord’s agent, where the date of disposition has occurred in the last 3 years.

  5 Conviction of any crime that requires lifetime registration as a sex offender, or for which applicant is currently registered as a sex offender, will result in denial.

  Criminal Conviction Review Process:

  Agent will engage in an individualized assessment of the applicant’s or other proposed occupant’s, Convictions if applicant has satisfied all other criteria (the denial was based solely on one or more convictions) and:

  1 Applicant has submitted supporting documentation prior to the public records search; or

  2 Applicant was denied based on failure to satisfy these criminal criteria and has submitted a written request along with supporting documentation. Supporting documentation may include:

  • Letter from parole or probation office;
  • Letter from caseworker, therapist, counselor, etc.;
  • Certifications of treatments/rehab programs;
  • Letter from employer, teacher, etc.;
  • Certification of trainings completed;
  • Proof of employment; and
  • Statement of the applicant.

  Agent Will:

  1 Consider relevant individualized evidence of mitigating factors, which may include: the facts or circumstances surrounding the criminal conduct; the age of the convicted person at the time of the conduct; time since the criminal conduct; time since release from incarceration or completion of parole; evidence that the individual has maintained a good tenant history before and/or after the conviction or conduct; and evidence or rehabilitation efforts. Agent may request additional information and may consider whether there have been multiple Convictions as part of this process.

  2 Notify applicant of the results of Agent’s review within a reasonable time after receipt of all required information.

• ADDITIONAL INFORMATION

  PETS:

  Most of our properties will consider pets on a case-by-case basis. The final decision to approve your pet(s) is always the property owner. A higher deposit and/or pet rent may be applicable – please view the specific pet criteria for the specific property in which you are applying for. If no criteria is specified in the listing, and pets are accepted, we will assess an additional refundable deposit of $500 per pet and $50/month additional rent. The following breeds are prohibited due to insurance limitations on liability: Pit Bulls, Bull Terriers, Staffordshire Terriers, Rottweilers, Mastiffs, Dalmations, Doberman or German Pinschers, Chow Chows, German Shepherds, Huskies, Malamutes, Great Danes, St. Bernards, Akitas, American Bulldogs, Presa Canario, Catahoulas, Beaucerons, Cane Corsos, Dogo Argentinos, Dingos, and Wolf Breeds. We do not allow any cross breeds related to any of the above breeds.

  SMOKING POLICY:

  All of our units are smoke free. No smoking is allowed on the premises, including the garage. For multi-family units, smoking must be off of the main premises and a minimum of 10 feet away from the property.

  MARIJUANA

  The growing or smoking of marijuana is prohibited in all of our properties.

• DISABLED ACCESSIBILITY

  To accommodate a disability, the existing premises may be modified at the full expense of the disabled person, IF the disabled person agrees to restore the premises to the pre-modified condition prior to move-out. BEFORE any modifications can be made, MV Properties LLC. must approve all modifications in writing, and of the contractors performing the modifications. Any permits or licenses needed must be provided to MV Properties LLC. A deposit for the restoration may be required.

• DENIAL POLICY

  • If your application is denied due to negative or adverse credit, you may dispute the report by contacting the credit reporting agency on the denial letter in order to identify who is reporting unfavorable information and request it be corrected, if the information is incorrect.
  • If your application is denied due to rental references or lack of verifiable income; that will be explained when you are contacted.
  • If your application has been denied and you believe you qualify as a resident under the criteria outlined above, you may write us at: Equal Housing Opportunity Manager, 3901 SE NAEF RD. PORTLAND, OR 97267. Explain the reasons you believe your application should be reevaluated and request a review. Your application will be reviewed within seven (7) business days from the date your letter is received and you will be notified of the outcome. No property shall be held during the appeal process.

• IF APPLICATION IS APPROVED AND a Rental Agreement is executed, the following verbiage is part of the Rental Agreement

  LATE PAYMENT FEE & OTHER FEES:

  5% or $100, whichever is more, late fee when rent is not received by the 5th day of the month.

  $35 Dishonored payment fee for payment returned by your financial/banking institution. Additional $5/fee for online payments returned by your financial/banking institution.

  Tenants will be charged a $50 non-compliance fee for the following violations of their Rental Agreement after one written warning, and a $50 non-compliance fee plus 5% of the monthly rent for all subsequent non-compliance.

  • Late payment of utility or service charge owed to manager,
  • Failure to clean up pet waste, garbage, rubbish, or other waste anywhere on the premises except inside tenant’s dwelling.
  • Parking violations and improper use of motor vehicles on the premises.
  • Keeping an unauthorized pet capable of causing damages to persons or property. (The fee for a second or any subsequent noncompliance under this subparagraph may not exceed $250. A landlord may not assess this fee before 48 hours after the required warning notice to the tenant).
  • Illegal/Unauthorized Dumping Fee, plus any actual charge levied by the hauler to dispose of the items.
  • Smoking in a clearly designated no-smoking unit or area of the premises.
  • $250 Smoking violation in a non-smoking unit/building.
  • $250 for tampering with a smoke detector, carbon monoxide detector and combination smoke/carbon monoxide detector.
  • Lease-break fee equal to one and a half (1.5) times the stated rent if you terminate your lease prior to the lease end date.

  $125/hr for collections, court action administrative fee in additional to court costs which vary by jurisdiction.

  You will be charged the prevailing maintenance rate if you cause damage to your unit (including pet damage) or miss an appointment with a vendor.

  ~~ MV Properties does not discriminate based on: race, color, religion, marital status, national origin, sex, sexual orientation, familial status, disability or source of income. We comply with all Federal, State and local laws concerning Fair Housing. ~~